Information for Vendors

LOCATION DETAILS:

The DFW Ham Expo Executive Committee has new and better space for this year’s event. All Ham Expo Vendor Tables are in a single space in the mall (unlike the two different spaces from 2024) and we now have space for 120 tables, some with access to AC power.

The Indoor Tables will be located inside the Vista Mall located on the second level near the Cinemark theatre (Previously known as Music City Mall or Vista Ridge Mall) in Lewisville, Texas. The address is Vista Mall, South Entrance #4, 2401 S. Stemmons Freeway, Lewisville, TX 75067.

TICKET DETAILS:

Indoor Table Purchases will receive one General Admission Ticket and one Raffle Ticket per table purchased. 

TABLE ASSIGNMENTS:

Table assignments will be made by DFW Ham Expo Committee and are final. No table swapping or rearrangement is permitted. Table assignments for AC Power equipped tables will be prioritized due to room physical layout. If you need AC power, it is acceptable to purchase (1) AC Power Table and one or more regular tables and we will do our best to group them in a row for you. We will attempt but cannot guarantee to accommodate special requests.

Doors will open to ticket holders at 13:00 (1PM) and close on Friday at 18:00 (6PM). The doors will reopen on Saturday to ticket holders at 09:00 (9AM) and close to all at 15:00 (3PM). 

VENDOR SETUP AND TEARDOWN:

Setup is available Friday, June 6 between the hours of 08:00-12:00 local time (GA doors open at 1pm). There is limited loading door access (Loading Door #7) with unloading parking, but there is no loading dock/ramp. The event space is a short distance (approx 200 feet) from Entrance #4 and is easily accessible.

Teardown can begin Saturday, June 7 after 15:00 local time and final prize drawings. We ask that vendors not tear down early as this is a detractor to late attendees. ***Special arrangements may be possible to large commercial vendors on a case by case basis. This will require advanced communication so that we may work with the mall. There are no guarantees.

OUTDOOR TAILGATE

Outdoor Tailgate Spaces will be handled by our sister club, the Lewisville Amateur Radio Association (LARA). 100% of all tailgate space sales will be collected by LARA the morning of the event (no presales for tailgate). Tailgate spaces are $10 each, exact change preferred.

VENDOR AGREEMENT:

All vendors must agree to the following:

This is an Amateur Radio Expo Event (Hamfest). All exhibits are expected to be related to Amateur Radio and/or related technology.

As a table purchaser, you agree to the following terms: 

1) Table assignments within event is strictly up to the committee to determine. 

2) If you need AC power, please purchase a Table with AC Power Provisions and come prepared with whatever extension cords and power strips that you require. You may also use a commercial (UL listed) portable power pack (AC and/or DC). No internal combustion engine generators are allowed.

3) We strongly encourage you plan on bringing your own Cellular Hotspot (mall does have limited public Wi-Fi). 

4) All sales must be Amateur Radio Related. The sale of novels, graphic novels, books, electronics, etc must have a direct relation to Amateur Radio. No soliciting donations for other charities or non-profits will be allowed. Any vendor that chooses to not adhere to the rules above will be asked to leave and table or tailgate purchase will be forfeited. No exceptions! Your acknowledgement to these rules is recorded by your purchase. 

Thank you for helping to make this year a great success.